Global Shares Implementation

Unlike other providers, Global Shares is prepared to begin implementing your stock plan(s) immediately. At Global Shares, our standard implementation process takes between 4 to 12 weeks depending on the client requirements and provided that Global Shares receives complete responsiveness from the client. Unlike other firms, Global Shares Is prepared to begin working with clients immediately and the implementation process will involve the following steps:

1. Data Conversion, which involves Global Shares taking the clients data and implementing it on to our system. Depending on the quality of the data this typically is where the bulk of the work involved in implementation Is focused. The components involved in a data conversion include the following:

• Analysis, review and testing of example data files;
• Determination of any appropriate data cleansing requirements;
• Data transfer and migration of current and historical data to Global Shares database; and
• Parallel testing and data reconciliation.

 

2. System Setup, which entails having all of the correct administration settings correctly setup e.g. rounding for vesting and accounting settings. A comprehensive questionnaire with explanations is provided for this purpose;

 

3. Provision of all equity incentive plan documentation including agreements, communications, exercise notices etc. This helps dictate the next item process creation;

 

4. Design and creation of employee communications and process documents for the all of the key transactions e.g. new grants, option exercises, terminations etc. These help to ensure complete compliance with all financial, legal and tax requirements; and

 

5. Cross-training for Global Shares' support personnel, in stock plan administration requirements and set-up, permissioning and training for database and reporting access for your company.

 

As part of our SAS 70 procedures, we require our clients to provide written approval on all of the above steps to ensure that once completed the client has reviewed and is satisfied with the results. This means that the client is now starting into the administration phase of the project with a clean database and with processes for every transaction type that occurs within the project. e are happy to advise you on our profucts and services including employee stock plan administration.

Setup, Implementation & Migration Overview

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