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10 things you can do to improve your employee share plan

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10 ways to improve your employee share plan

So you’ve launched your employee share plan, what’s next?

Read on to learn about the techniques and tactics you can use to help it stand the test of time.

The three pillars of an employee share plan: Administration, Communication and Inspiration
You can use the pillars of communication, administration and inspiration as key principles to build and sustain a great employee share plan.

Administration

Review it

Regular reviews of the plan by a full, senior team are invaluable in refocusing and realigning your employee compensation plan with the company’s overall strategy. If you are the main administrator of the plan, ask provocative questions to challenge what’s gone before and stimulate new thinking in the group.

 

Digitise it

If your cap table is on a spreadsheet, you may be running into all sorts of problems. Bring your employee share plan onto a digital platform that allows you to keep an accurate account of ownership, model future scenarios, and analyse potential outcomes of decisions.

 

Measure it

Numbers have a lot of persuasive power, especially when you’re trying to get buy-in from senior management for future decisions. Start collecting the basic numbers – enrolment rates, percentage of shares that are employee-owned, etc. – and work up from there.

 

Professionalise it

Often, particularly when companies are in that early and rapid growth phase, the employee share plan is administered by someone in-house without a great deal of experience in stocks, shares, equity and everything else involved. Engage with experts (like us) and you’ll soon see how much you can leverage from your equity compensation packages.

Communication

Illustration of an employee on a teams meeting to harness that Good communications is essential on an employee share plan
Often overlooked, good communication is essential for a successful incentive plan

Market it

One of the biggest challenges around employee share plans is communicating the benefits to the employees. The mindset needed is that of a marketing campaign – you need to hit people at the right moment with the right message and a clear call to action.

 

Explain it

Letting the employees know about the benefits of the compensation plan is one thing, explaining the details to them is another. Run workshops so people can ask questions in person, show examples of how it works in real life, and then provide supporting materials on a regular basis.

 

Deadline it

People need deadlines, especially when it comes to a decision they don’t necessarily have to make today. Setting key deadlines around enrolment and vesting dates will focus the mind of current and potential participants. Set dedicated time aside, company-wide, to allow them to complete the required steps.

 

Automate it

Good communications require accurate information, timely delivery, and automation of your share plan is a big step towards achieving that. By integrating payroll, HR, tax, accounting and other reporting systems to an equity administration platform, your participants will always have up-to-date information at their fingers tips while you can generate reports at the click of a button.

Inspiration 

Renew it

It’s so easy to do something because that’s the way it was done before. Simply updating materials (like adding new participant success stories) wherever possible will keep the messaging fresh and keep it in the minds of people within the company too.    

 

Champion it

Numbers, especially financial numbers, can be intimidating for a lot of people. Turning dry figures on a sheet into a compelling story is not an easy task, but the best way of connecting the benefits of the plan to the employee is through internal champions telling their own stories.

 

Leverage it

An employee share plan can be used to attract and retain talent – if they don’t sit on the shelf or in people’s emails. Promote the plan internally and externally, put it into job specs, mention it in PR stories, and everywhere else you can. 

Are you looking to improve your employee share plan and leverage it for growth? Get in touch with our expert team by clicking on the link below. 

Please Note: This publication contains general information only and Global Shares is not, through this article, issuing any advice, be it legal, financial, tax-related, business-related, professional or other. The Global Shares Academy is not a substitute for professional advice and should not be used as such. Global Shares does not assume any liability for reliance on the information provided herein.

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