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Digital HR – Your Must-Have Tools For a More Streamlined Workflow

shutterstock 619080671 minThe use of technology is on the increase in all walks of life – and HR is no different. As the role of HR broadens, so too does the need for proper systems to assist with organization, work flow and productivity. HR professionals are responsible for everything from talent acquisition, recruitment, onboarding, training, tracking annual leave, attendance records, payroll, storing employee information, performance appraisals, managing employee stock plans, employee retention and more. Thankfully nowadays there’s a wealth of technology out there that help with all of this. All you need to do is understand and implement it properly.  Here are the top tech tools that every HR professional needs:

It’s not new, but social media can be a hugely beneficial tech tool for you to use in your role as a HR professional. From scoping out a potential new hire’s profile to see if they’d be a good fit for the company, to using LinkedIn to post job openings, there’s myriad of ways in which social media can be used as a recruitment aid. Social media is also an excellent tool to communicate the brand externally. Perception is everything so portraying your company’s best and brightest side on your social channels will do wonders for attracting the right candidates. Aligning your marketing and HR strategies is key to doing this well.

Human Resource Information Software (HRIS) will ease your workload and when used correctly will make your life so much easier. Tasks can be streamlined. Doing things manually can lead to human error. With proper processes in place, there’s less likely to be mistakes. Automating repetitive tasks such as payroll processes increases productivity and makes teams more efficient, which in turn saves time and money. And when you file things digitally using a HRIS, it’s much easier to manage and retrieve them.

Talent Management Software (TMS) such as WorkCompass will help you increase engagement, retention and lead to increased productivity. Data derived from such TMS will help you keep on top of company goals. Tracking performances and giving feedback makes it easier to appraise employees’ work and therefore manage promotions or training requirements according to requirements.

Talent acquisition is a key element to HR. Having an Applicant Tracking System (ATS) will make this so much easier. Integrating your ATS across the board means you can post to jobs listings, career pages and your social media channels using a single platform. This saves time and reduces manual workload. An ATS system also enables you to filter through applications quickly, once again saving time and manpower.

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If your company is employee owned, having a share plan management system, in place is invaluable. No more death by Excel sheet, concerns about compliance or headaches when it comes to grants – a proper stock plan management system like this one, Global Shares, that you can outsource and that takes the hassle out of it for you, means you can focus on what you do best.

A Learning Management System (LMS) is an excellent resource for companies. It allows employees to log on and learn at their own pace through videos and online modules. You can track employee learning as well as save on manpower. Employee learning and progression leads to increased engagement and satisfaction, which is a win win for everyone.

So although HR is about people, there are definitely ways you can use technology effectively that will benefit you and the employees at your company. Global Shares is an employee equity management company. Our team has grown by more than 300 per cent over the past three years, to more than 250 staff in 11 offices across the globe. We specialize in helping companies attract, retain and engage top talent. Talk to us today about setting up a simple way to manage your employee stock plans. We’d love to help you grow alongside us.  Come see us at booth 1010 at SHRM19 or click here for more information on how we can help.

Aisling Riordan
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